Dept.+Meeting+Minutes

Department Meeting 6/8/11

Summer Business - Band to purchase 6 pieces for 2011-2012 String Orch. to purchase up to 6 pieces for 2011-2012 Choir to purchase a maximum of 6 pices for 2011-2012 Hand Bells to purchase a maximum of 6 pieces for 2011-2012

All music orders will go on one PO for JW Pepper and be coordinated through email/hardcopy between the three department members

Christmas Concert - Set up - If concert on 19th, set up on the 13th; if concert on the 12th, set up on the 9th: Ben will coordinate mics with Dan and Ben and Christine will coordinate riser/chair/stand set up.
 * Date - January 19, 2012 or January 12, 2012 with the 19th as a first choice (I will see Sr. Mary Ellen sometime soon,week of June 13th, to determine this date.
 * Rehearsals - If concert on the 19th, rehearse on the 17th and 18th; if concert on the 12th, rehearse on the 10th and 11th
 * Rehearsal time will be 1:15 to 2:50.
 * Program - Ben to complete and turn in for proofing by Dec. 19th 2011: proofing to be done by_

Spring Concert -
 * Theme - Villa Goes to the Drive In
 * No announcers; girls will film very short 'trailers' for each piece based on the movie it comes from
 * Date - May 3rd, 2012
 * Rehearsals - April 30th, May 1st and 2nd - May 1st will be an extended rehearsal
 * Set up - April 27th, 2012
 * Responsibilities for coordination and other details to be set at December 2011 Department Meeting

Liturgy Ensemble -
 * Ben to lead
 * Get Guitar and Piano involved (When we have our August/September Meeting we will discuss which months seems best for paino & guitar)
 * Ensemble will continue to play Mass parts and possible one hymn until Thanksgiving (Heritage Mass)
 * Ensemble will play Offertory alone after Thanksgiving
 * As Mass parts are decided on and arranged, Ensemble will take on great responsibility (new Mass parts)
 * Will attempt to rehearse with choir once before playing a piece that involved instruments and singing
 * Band/Strings/Handbells will alternate masses or collaborate masses (& we will do our best to include guitar & piano)

Hymn-a-long -
 * Will continue

Departmental Problem Solving -
 * Department meeting once per month
 * Provision for 'emergency' meetings when problems that need immediate attention arise between monthly meetings
 * All members of the department agree to calmly discuss problems before they grow to a critical point
 * All members of the department agree to work as a team and come together in the face of any problem so that it can be solved with as little stress and worry as possible

Departmental Communication -
 * All members of the department agree to use the VMA Music Department Wiki to post meeting minutes, concert data, thoughts, ideas, notices, etc., so that each of us stays better informed
 * Sr. Margaret to act as 'voice of the department' to school and coordinate larger communications such as concert rehearsal and the like

Departmental Duties - Next Meeting - TBA September 2011
 * Ben - Grades 1 - 5, Band, Beginning Band, Jazz Band, Perc. Ensb., Symphony Orchestra, Liturgy Ensb., Lessons
 * Christine - K, Grades 6 - 8, Strings, Beginning Strings, Symphony Orchestra, Handbells/Tonechimes, Lessons
 * Sr. Margaret - Choir, Liturgy, Billing, Acquisitions/Purchases/PO's, Scheduling, Communications Liaison/'Voice of the Dept.', Department Administration

June 10, 2011: Ben, thank you for doing this, you did a GREAT job. the minutes are clear & concise.

Last department meeting is not yet on this site. SML